CHAPTER OFFICER NOMINATIONS AND ELECTIONS 2021-2022 PROGRAM YEAR
Looking for new opportunities and seeking personal growth? Please consider nominating yourself or another individual.
Robert P. Sheehan is the Nominations Chairperson. The Chairman and Committee for Nominations and Elections shall be responsible for filling the slate of officers, and ensuring that elections are completed by the dates established. The NCMA Space Coast Chapter Election Timeline milestones are shown below:
- March 10 Election Information will be provided to membership
- April 13 Nominee submissions due via the Nomination form, NLT 12noon EST
- April 14 Nominees will be announced at the meeting and on the website
- May 12 - 19 Vote for new Officers
- May 31 New Officers will be announced
- June 9 New Officer Inductions/Installation
Call for Nominations for the Chapter Officers 2021-2022 Program Year
It is nomination time! The Space Coast Chapter of the National Contract Management Association (NCMA) is soliciting nominations for Chapter Officers for the 2021-2022 Program Year. All positions except for the President are open for interested parties. If you are interested in serving on the board this year or nominating another individual, please advise via our Nomination form. Include nominee's Name, email, phone number, and board position.
- Be an NCMA Space Coast Chapter member in good standing (if you are a non-member submit dues through https://www.ncmahq.org/membership)
- Submit Name, email, phone, Position Name via the Nomination form. (The Chairperson will contact all nominees post nomination submission)
- Provide by nomination deadline to the Elections Chairperson a sentence or paragraph describing your interest
- Photos and/or BIOs welcome should you decide to do so (Optional)
The President runs the General Meetings and the Board Meetings. The President makes sure Reports are delivered to National on time. The President votes in the election for Directors (via email.) It is not necessary for the President to attend any National Meetings. Although to some people the idea of being President sounds intimidating - in reality it is a great experience. It is a great opportunity to meet a lot of people and contribute a little something back to your Chapter. The office of President also contributes significant points to earning the honor of Fellow.
The Chapter President is elected by the members of the chapter in accordance with the National Bylaws and Chapter Bylaws and is accountable to the National Board of Directors for the operation and activities of the chapter. The President is the chapter's chief elected officer and chairman of the board. The Chapter President's duties include:
- Identifying, developing, and mentoring new chapter leaders;
- Developing the chapter's annual operating plan, membership recruitment plan, and membership retention plan with other officers and volunteers;
- Overseeing the performance of chapter officers and other volunteers;
- Ensuring that resources are in place for the chapter to effectively operate and that resources are used for the purpose intended;
- Ensuring that an annual audit is conducted;
- Voting in the national elections; and
- Serving as the chapter's voice to the national organization through the elected NCMA board directors, and sharing national information with chapter officers, volunteers, and members.
- Notifying the national office of the results of chapter elections and appointments of volunteers.
Senior Vice-President / President Elect
The Senior Vice-President assists the President and coordinates the functions of the junior vice-presidents. The Chapter Senior Vice-President follows the Chapter President in the line of Chapter Authority. In the absence or incapacity of the Chapter President, the Chapter Senior Vice-President assumes the authority, duties and responsibilities of the President.
The President-Elect/Senior Vice-President leads the chapter in the absence of the president and is first in the line of succession. They serve as the senior advisor to the president. These duties include:
- Assuming the duties of the president in the event of his or her absence;
- Advising and assisting the president in the conduct of his or her duties;
- Serving as a member of the chapter's board of directors;
- Performing functional duties assigned to the position, if any; and
- As president-elect, assuming the duties of the presidency the following program year.
Vice-President of Membership & Communications
The Chapter VP of Membership & Communications is responsible for managing chapter membership concerns, chapter communications and the Chapter Website. He/she recruits new members for membership in the Association, encourages membership renewal, and ensures membership benefits are delivered to Chapter members.
The duties include:
- Recruiting new members to NCMA and contacting headquarters for promotional materials for membership recruitment;
- Maintaining chapter membership roster records and reports;
- Establishing a membership campaign for new and renewing NCMA members;
- Pulling data for Membership Anniversaries and preparing certificates for awards ceremonies;
- Provide updates at board meetings concerning chapter membership data;
- Coordinate production of chapter communications and production schedule;
- Send communications to chapter members about upcoming events and programs;
- Maintain web site for content and design which may include; editing web pages, post PDF files, create new links and chapter information, as needed;
- Respond to members' suggestions, problems, and questions regarding the website;
- Participate in the development and implementation of short-term and long-term strategic communications plan for the chapter; and
- Provide updates at board meetings concerning website and/or communication updates.
Vice-President of Programs and Education
The Vice-President of Programs and Education develops and plans 1) informative programs designed to assist Chapter members in their professional development. The focus is to enhance and promote programs to serve the needs of a diverse membership and 2) chapter education programs to facilitate the professional growth of Chapter members. The focus is on fostering professional development through national and chapter sponsored training programs and encouraging professional certification.
The VP for Programs & Education is second in line of succession. The VP for Programs & Education's duties include:
- Preparing an agenda of programs and educational seminars for the program year;
- Coordinating the invitation of speakers for all such programs;
- Coordinating announcements and invitations for all such programs; and
- Arranging for Continuing Education credits to be awarded for attendance to educational seminars.
The Chapter Secretary maintains the official records of all Chapter activities and property, except for financial affairs. The Secretary acts as the official recorder for the Space Coast Chapter and publishes and distributes minutes of the Executive Council monthly meetings.
- Notifying board members of board meetings;
- Recording, distributing, and retaining meeting minutes; and
- Maintaining the chapter bylaws
The Treasurer is responsible for effectively managing and maintaining accurate records of the Chapter's finances. The Treasurer prepares financial statements for the chapter and also prepares annual reports for the National Office.
The Chapter Treasurer's duties include:
- Maintaining the chapter treasury and financial records;
- Obtaining and maintaining a Federal Tax ID number for the chapter;
- Receiving funds from activities and depositing these funds into the chapter's bank account;
- Processing check or credit card payments;
- Producing and providing financial reports to the chapter board of directors each month;
- Filing the annual financial report with the national office; and
- Absent an audit committee, identifying the individual to conduct the annual audit of the chapter's financial records.